Armenia digitizing archives
Armenia is moving towards a more transparent, secure, unified, and citizen-oriented cadastral system. A core activity of this transition, which is manifested in the 5-year reform plan of Cadastre Committee (CC), is the digitalisation of the cadastral archives in Armenia.
Digital cadastral archives will facilitate the creation of modern online, streamlined self-services, and a paperless environment for the CC. In addition, it will support land allocation, including qualitative and quantitative analysis, monitoring, land appropriation and the management of other types of property rights on land.
Overall, the project uses a design approach consisting of 6 phases, each with a standalone and well-defined result:
- Needs Assessment and inception report. This involves a detailed assessment by Kadaster of the existing archives, related documents, and the systems and processes used to manage them. The assessment includes an examination of legal, financial, organisational, technical, and capacity aspects.
- With support of Kadaster, the CC has developed a digitalisation strategy, incorporating the policy, legal, organisational, technical, and capacity constraints, requirements, and opportunities– outlining the design, form, and function of the new digital archive.
- CC, with support of Kadaster, successfully developed a unified methodology towards a complete and digitized archive, including a completed and maintained end-to-end digitalisation platform, consisting of all materials archived, housed in a single building, accessible and available 24/7, secured, and integrated with other CC IT systems. The CC will finance the system.
- Integrate the new digital archive workflows into the regular CC working procedures, i.e. moving from the paper-based methods into the digital environment.
- CC tools and materials to actively share the knowledge and skills needed to successfully implement the new system and workflows with the whole CC organisation (85 people), through train-the-trainers sessions. At least 8 people will be trained in these train-the-trainers sessions. CC, in cooperation with Kadaster, has a plan on how to monitor whether these trainings are indeed structurally being implemented, to ensure the impact of the project.
- A final report, presenting the results achieved during the project, recommendations for actions for the CC itself, and recommendations for further cooperation.
1 January 2020 – 31 October 2022
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