Recording and processing of personal data
The Kadaster has experience with management of registers and provision of data. Because of this experience, the government has asked the Kadaster to also account for the provision of information from other (key) registers, such as WKPB (Disclosure of public law of immovable property restrictions), BAG (Key registers for addresses and buildings), WOZ (Key register for the value of immovable property) or BGT (Key register for large-scale topography), but also information about the location of cables and pipelines (KLIC). These are the so-called national facilities. Read more about the management of the national facilities by the Kadaster here. Here you will also find information for each national facility about which data will be included in the national facility, as well as which source owners are responsible for the data included in a national facility and how these data are provided.
For what does the Kadaster use personal data?
Data in key registers are of high quality. Governments can use these without further investigation. Nevertheless, it is possible that registered data about, for example, an address or building are not up-to-date. When there is an error or incomplete information in the register, governments as well as any citizen may submit feedback. The source owner of the data (e.g. a municipality) will look into your feedback and adjust the data, if necessary. This is regulated in the various laws established for the key registers. The Kadaster facilitates the process of reporting feedback and ensures that your feedback reaches the right source owner. The Kadaster processes personal data for this process.
The Kadaster provides information on the location of underground networks via the KLIC-online information exchange system. The purpose of KLIC is to limit excavation damage, as stated in the WIBON (Law on the exchange of information on above and underground grids and networks]). The Kadaster facilitates the process of information exchange between the digger and the grid operator. The Kadaster processes personal data in order to ensure that a digger’s request for information comes to the right grid operator(s) and that the information from the grid operator(s) comes back to the digger. These data are also available to the WIBON supervisor (Radiocommunications Agency).
Which personal data are registered?
1) When you submit feedback because you believe that data from a key register is not correct, the Kadaster will process the following personal data:
- your name;
- e-mail address.
2) In connection with the information exchange on underground networks (KLIC), the following data are processed:
- to participate in the KLIC-online information exchange system: your name, address, place of residence, contact details (telephone number, e-mail address), the Chamber of Commerce number if applicable, your signature, a copy of your identity card or Citizen Service Number (see also: Article 2 and 3 of Regulations for the exchange of information on underground grids) and the identity card number;
- data for registering claims, such as a Chamber of Commerce number and company name;
- data for reporting deviant conditions: your contact details;
- information for customer registration and invoicing can be found on the customer privacy statement page.
Does the Kadaster distribute data and to whom?
The information you provide in the context of the feedback you submit will only be provided to the source owner of the data on which you are reporting. After processing your feedback, the source owner will contact you via the e-mail address you have provided.
For the purpose of information exchange for KLIC, personal data of the excavator (name and contact details) will be provided to grid operator(s) who distribute grid information. Information about the grid operator(s), and in particular the personal details of the contact persons of the various grid operators, will also be provided to the excavator. In addition, the details of the requests for grid information and the grid information provided (including the contact details of the excavator and (contact persons of) grid operators) will be provided to the Radiocommunications Agency. The Radiocommunications Agency has been appointed as a supervisor and needs this information to supervise compliance with the WIBON by excavators and grid operators. Reports in the context of the WIBON for coordination are provided to all grid operators involved in the indicated area and the municipalities concerned.
The data on the number of claims are provided to the Radiocommunications Agency for supervising the WIBON and are made public in an anonymous form by the Kadaster.
How long does the Kadaster keep my data?
Your personal data that are processed in connection with a feedback will be destroyed at the latest 20 years after processing the feedback.
The personal data that the Kadaster processes for the exchange of area information and the personal data for damage claims are stored for five years, after which they are destroyed.
The copy of the identity card and the Citizen Service Number are destroyed within one month after the identification and registration procedure has been completed by the Kadaster.
What about my privacy rights?
Read more about your rights as a data subject on the page privacy statement of rights for data subjects (access, rectification, erasure etc.)