Recording and processing of your personal data
The Kadaster - as a (prospective) employer - collects personal data that you disclose directly or indirectly to us in the context of your employment or termination of employment, during your (temporary) appointment and/or in the context of an application procedure.
For what purpose and which personal data does the Kadaster use and process?
- the Kadaster uses your (first) name, date of birth, job and contact details, such as address, telephone number, Citizen Service Number and e-mail address, in the context of your (former) employment or job application at the Kadaster. If desired, you can supplement these data yourself with information about a possible partner and/or children, e.g., for staff activities organised by the Kadaster. The Kadaster uses your (passport) photo for the access badge to the building and the list of staff known (only) internally. In addition, the Kadaster uses your personal data to inform you about relevant developments within the organisation, and in accordance with applicable laws and regulations.
- the Kadaster uses your data - insofar as relevant - in the context of the illness and absenteeism policy, Health and Safety at Work Act, Participation Act and other regulations, inter alia.
- the Kadaster uses your financial data, such as bank account number, for the processing of payments, but also for compliance with legal, in particular tax, regulations.
- provided job application details, such as CV details, are used for the application procedure. Your CV details will only be made available to third parties with your consent.
- in the context of the GDPR, the logging data must be stored for certain activities and systems. This means that a system keeps track of who has viewed or altered which documents at what time. You may therefore be logged while working, depending on your specific task.
- in the context of financial audits, logging information is collected about the use of the facilities and office equipment issued by Kadaster (such as company cars, mobile devices and printers).
- in the context of security, surveillance cameras have been installed in the various Kadaster buildings. Camera Surveillance Protocol applies to the use of these cameras and the images. This protocol can be requested from the Data Protection Officer.
Does the Kadaster distribute data and to whom?
The Kadaster may share your personal data with the following recipients:
- Service providers: the Kadaster will share personal data with the service providers engaged by them in order to be able to carry out their work for the Kadaster correctly and efficiently. For example, salary processing (Raet), the Arbodienst (occupational health service) and pensions (ABP).
- Public authorities: personal data are provided in accordance with laws and regulations at the request of government authorities, such as the Tax Authorities.
Article 32 of GDPR requires the Kadaster to take appropriate technical and organisational measures to prevent the loss of personal data or unlawful processing or access by unauthorised persons. To that end, the Kadaster has limited access to your personal data to only those employees who need this access for properly performing their work activities and who are authorised for such. These authorisations are checked periodically and, if necessary, revised. Furthermore, so-called logging reveals who, when and which personal data of yours have seen. Sending (personal) data to (external) processors only takes place via encryption/secure connections.
How long does the Kadaster keep my data?
The Kadaster will not store your personal data for longer than is necessary for the purpose of processing and will destroy them after their expiration, unless other retention periods ensue from laws and regulations (such as the Archives Act). In principle, this means that your personal data will be destroyed at the latest seven years after the termination of your employment. In the case of an application, this means that your data will be destroyed within 1 month after completion of the recruitment and selection process, unless you have given permission to have your data stored longer, for example keeping your application and CV in your portfolio.
What about my privacy rights?
Read more about your rights as a data subject on the page privacy statement of rights for data subjects (access, rectification, erasure etc.)