Submission of a European Certificate of Succession for registration

The European Certificate of Succession as well as its rectification, modification, withdrawal, or suspension of the effects can be submitted by the authority that issued the certificate or by the applicant(s) (the heirs or legatees).

In principle, the European Certificate of Succession and its rectification, modification, withdrawal, or suspension of the effects can be submitted digitally. However, the digital submission of documents requires the prior installation of a software called Web-ELAN. This software is freely available but requires a considerate preparation and installation process. It is therefore recommended to submit a paper copy of the certificate. Please note that it is not possible to submit the certificate via e-mail or fax.

Model forms

The European legislator has not provided forms for the rectification, modification, withdrawal, or suspension of the effects of a European Certificate of Succession. To ensure an efficient registration process, please consult the  following documents:

Points of attention

  • If you offer a certified copy of the European Certificate of Succession for registration in the form of a hardcopy, please also submit a copy of this certified copy. The certified copy of the European Certificate of Succession will be signed by the registrar and returned to you together with a registration report. The copy of this certified copy will be registered. To guarantee that this copy is identical with the certified copy of the European Certificate of Succession, a declaration of identicalness (“verklaring van eensluidendheid”) has to be provided. The issuing authority has to place the following declaration (in Dutch) at the end of the copy:
  • Ondergetekende, … [titel]  ……..[naam autoriteit van afgifte], … [notaris/rechter/…]te …….[plaats], verklaart dat het afschrift eensluidend is met het ter inschrijving aangeboden stuk.
  • Non-certified English translation:
    Undersigned, “title (if applicable)” “full name of authority”, “notary/judge/…” in“name of the city where the office is registered”, certifies that the copy is identical to the document that is offered for registration.
  • - If you offer a copy of the European Certificate of Succession digitally, a declaration of equivalence (“equivalentieverklaring”) has to be provided. The issuing authority has to place the following declaration (in Dutch) at the end of the copy:
  • Ondergetekende, … [titel]  ……..[naam autoriteit van afgifte], … [notaris/rechter/…]te …….[plaats], verklaart dat dit afschrift inhoudelijk een volledige en juiste weergave is van de inhoud van het stuk waarvan het een afschrift is.
  • Non-certified English translation 
    Undersigned, “title (if applicable)” “full name of authority”, “notary/judge/…” in“name of the city where the office is registered”, certifies that the copy is with regards to content a complete and correct reproduction of the content of the document of which it is a copy.
  • - Is the European Certificate of Succession or a request for rectification, modification, withdrawal, or suspension of the effects drawn up in a language other than Dutch? Are the attachments to the European Certificate of Succession or to either of the foregoing requests drawn up in a language other than Dutch? Please submit a certified Dutch translation of the respective documents.
  • - The European Certificate of Succession as well as a request for rectification, modification, withdrawal, or suspension of the effects has to be submitted on blank A4 paper with standard quality.
  • - The document has to be printed double-sided and may not contain blank pages.
  • - The submitted document may not be folded.

Where to send a request for registration?

Would you like to offer a European Certificate of Succession for registration? Or would you like to rectify, modify, withdraw, or suspend the effects of a European Certificate of Succession? Please send the required documents to:

Kadaster Arnhem
Mr. E.N. van Kleffensstraat 8
6842 CV Arnhem
The Netherlands

Registration fees and Invoicing

The Kadaster does not charge a fee for the registration of a European Certificate of Succession

Contact

If you have any questions about the registration of a European Certificate of Succession at Kadaster, please do not hesitate to contact:

Registrars’ Telephone
0031 88 183 22 42
bewaarders@kadaster.nl

The registrars’ telephone can be contacted on working days between 9 o’clock am. and 5 o’clock pm.